As soon as your booking is confirmed the in-house messaging system opens between the Tenant and Landlord. So what better time to say hi and organise the following:
Review a draft copy of rental contract, agree on how to pay the Security Deposit (at check-in), and supply the Landlord with any necessary documents
- passport, (obligatory)
- codice fiscal / Italian tax number, (obligatory)
- letter of employment, (if necessary)
- University Enrollment (if necessary)
ARRIVAL INSTRUCTIONS AND CHECK-IN TIME
Confirm the exact and full address and if necessary any specific details to find the property. Also give the Landlord your flight number so they can monitor your arrival and agree on a time to meet at the apartment.
The day of Check-in:
WALK THROUGH – Use this time to ask any questions about the apartment and ask for instructions of appliances. For stays of 3 months + you will be assisted by a Crib Med representative covering the following arrival checklist.
SECURITY DEPOSIT – After you have verified the apartment is the same as the listing on cribmed.com you should pay the security deposit directly to the owner on the day of your check in. Be prepared to:
- Cash – (€250 per day ATM withdrawl limits in Italy) (ask for a signed receipt)
- PayPal – (Fast but high fees – VERIFY YOUR ACCOUNT IN ADVANCE)
- Bank transfer – Transferwise (recommended as it’s fast and has cheap fees. VERIFY YOUR ACCOUNT IN ADVANCE) (Landlord does not need a Transferwise account as the transfer goes directly to their bank account.
The Landlord will want this confirmed on the day of check-in so this may mean previously advising your bank that you will make a large foreign transaction. If you do not advise your bank beforehand they may block the transfer.
METER READINGS – The monthly rate you are paying most likely includes €100 of utilities, divided into a quantity of gas (in c/m), electricity (in kWh). At check in the owner will take note of gas, electricity, and water (if necessary) meters. Pay attention to where the meters are and how to read them. This will help you monitor your consumption. It is also good to know the whereabouts of the electricity meter in case the kill switch activates – which is common in Italy due to a low kilowattage assigned to each property.
CONDITION REPORT – This should be done within the first 72 hours after check in. Take photos and make a list (if necessary) of any existing damages and then send to the owner. This usually helps a smoother check out as now you will be accountable for only new damages.
PROPERTY MAINTENCE – Ask the owner who you should contact and the procedure if there are any issues with the property. Check out this for a maintenance responibility guide